Last updated: October 17, 2026 — version 2026-10-17
This Privacy Policy explains how StudioTCHoldings LLC (“we”, “us”, “our”) collects, uses, and shares information when you use the Groov mobile application and related services (the “Service”).
About this update: This version describes retention of de-identified scan and release-choice information after account deletion. It applies to your existing and future scan records only after you explicitly acknowledge version 2026-10-17 in a compatible Groov app. Until then, the previous privacy policy continues to govern account deletion. Updating this webpage alone does not opt you in.
Groov helps users identify vinyl records from photos, view album metadata, and discover and play matching music-related videos.
While your account is active, we store scan history to display your past scans in the app. This may include artist, album title, release year, thumbnail URL, format, scan time, AI confidence, candidate releases, and the releases you choose. One scan may have several later release choices. For users who acknowledge this policy version, we may retain de-identified record and choice information after account deletion as described in Sections 8 and 9.
Groov caches publicly available album metadata and video matches to reduce repeated API calls and improve performance. Cached data may include Discogs metadata, pricing suggestions, and YouTube video IDs with search queries.
Groov maintains scan metrics for reliability, product analysis, and debugging. Active-account records may include account, device, session, scan, and request identifiers; scan outcomes; release choices; API usage; cache hits; response times; and record-identification fields from AI responses. Our retained analytical records use an allowlist and exclude raw error text and original identifying event IDs after account deletion. Operational diagnostic logs may contain identifiers until their configured retention period expires.
Photos you take or upload (such as record covers or labels) are processed solely to identify records and retrieve metadata. Images are not sold, used for advertising, or shared beyond what is necessary to provide the Service.
If you contact us at support@groovvinyl.com, we receive the information you choose to provide.
Groov uses automated systems, including AI models, to analyze images and identify records. AI outputs are used solely to provide the Service and improve reliability. User data is not used to train third-party AI models.
Groov uses YouTube Data API Services to search for and display music-related videos. By using Groov, you agree to the YouTube Terms of Service and Google Privacy Policy.
Groov does not use YouTube OAuth and does not access or store your YouTube account data. Video searches sent to the YouTube API are based on album and track metadata (artist and title), not on your personal information. Cached YouTube API data (such as matched video identifiers) is deleted or refreshed at least every 30 calendar days. When you play a video, it is played through YouTube's embedded player — see Section 7 (Cookies and On-Device Storage) for how YouTube and Google may collect information from your device.
Album metadata is retrieved from third-party providers such as Discogs and cached for performance.
We do not sell your personal information, and we do not share it with third parties for their own advertising or marketing purposes.
Within StudioTCHoldings LLC, access to user information is limited to personnel who need it to operate, maintain, debug, and support the Service.
We share information with third-party service providers only as necessary to provide the Service:
We may disclose information if required to do so by law or in the good-faith belief that such action is necessary to comply with legal obligations, protect the rights, property, or safety of our users or others, or investigate fraud or abuse.
If StudioTCHoldings LLC is involved in a merger, acquisition, or sale of assets, user information may be transferred as part of that transaction. We will notify you of any change in ownership or use of your personal information.
Groov stores, accesses, and collects information on your device, and allows certain third parties to do so, as described below:
Groov does not use cookies or on-device storage for advertising or cross-site tracking.
We retain data only for as long as needed to provide and improve the Service and support reliability and security. Cached YouTube API data is deleted or refreshed within 30 calendar days. Account profiles and app-accessible personal history remain associated with your account while it is active.
If you acknowledge this policy version, we may preserve scan, candidate-release, release-choice, and technical performance facts for product analysis after account deletion. We remove their direct account links, replace original scan and choice identifiers with fresh random identifiers, and reduce event times to reporting days. The retained archive excludes profile name, email, phone number, Firebase UID, device and session identifiers, original request IDs, authentication or selection tokens, and raw error text. We may keep a random grouping identifier to understand related scans and choices, without retaining a completed account-to-archive lookup. We do not attempt to reconnect retained analytical records to your identity or use them to restore your personal account history.
Operational logs and backup copies can retain identifiers for limited periods under their configured security, debugging, and recovery schedules. They are restricted to those purposes, are not the retained product-analysis archive, and expire or rotate under the applicable schedule. A restoration must reapply account deletions before making restored personal data available. A minimal account or retired-device deletion marker may remain to prevent stale credentials or background jobs from reactivating deleted data.
You can delete your account within the app, or contact support@groovvinyl.com for help. Deletion removes your authentication account, profile information, personal history access, and the original account-linked history records. If you have acknowledged version 2026-10-17, we first preserve the de-identified scan and release-choice information described in Section 8, then remove the original records and the temporary mappings used to complete that process. This applies to scans made before and after your acknowledgement. If you have not acknowledged this version, we do not apply the new history-preservation practice to your account.
Background processing and retries may be needed to finish deletion. If a step fails, we keep the account in a deleting state and resume safely; we do not report completion until the required archival and removal steps finish. Deleting an account does not provide a way to recover the profile or personal history from the analytical archive. This policy does not limit any applicable rights to request deletion of personal information.
Groov is not directed to children under the age of 13, and we do not knowingly collect personal information from children.
StudioTCHoldings LLC
Email: support@groovvinyl.com